Powering life sciences
through talent
Introducing Panda Intelligence: Your Recruitment Partner in the Intricate World of Data and AI in Life Sciences
Privacy & Cookies

This privacy policy is applicable for The Panda Group B.V. which includes the subsidiaries Panda International B.V. and Panda Flex B.V, hereinafter called the “Panda”.

Panda follows the following principles in order to protect your privacy:

  • We do not collect more information than is necessary;
  • We do not use your data for purposes other than those specified;
  • We do not keep your data if it is no longer needed;
  • We only provide your data to select third party clients for the specific purposes listed below. 

You do not give out personal information by visiting our website. We only keep track of anonymous traffic data.

1. Information Collection & Tracking

1.1 When you visit a website

You can visit our website without giving away your personal information. Or, in case you can log-in to your personal dashboard, you are able to manage your preferences there or close your account. Panda uses Google Analytics and Cookies in order to improve our service, user experience and analyse how the website is used. Aside from the approximate location (IP address), the information collected by Google Analytics is mostly anonymous traffic data including browser information, device information, language.

The collected information is used to provide an overview of how people are accessing and using the Panda website. This information is used to provide a better-tailored service and overall experience.

1.2 Use of Cookies

A cookie is a small data file which is sent from a web server to a web browser when that browser visits the server’s site. Find out more about the use of cookies on www.allaboutcookies.org. Cookies are used on the www.panda-int.com website. Most browsers allow you to turn off cookies. If you want to know how to do this, please look at the help menu on your browser.

1.3 When you submit a CV to us

We give you the option of submitting your CV via this website. You can do this either to apply for a specific advertised job or for consideration by our recruitment consultants for positions as they come up. Although your CV will be stored online, it will only be accessible by Panda recruitment consultants, working both inside and outside Europe. Your CV will also be emailed directly to our recruitment consultants who review your details and enter them into our central in-house database. This database, including the information relating to you, can be accessed by any of our recruitment consultants working in other offices of Panda, both inside and outside Europe.

You can update your CV at any time, simply by following the same procedure to submit a new CV. When you submit a CV to us, we collect the personal data you give us to be used for the following purposes and collated with additional data obtained from publicly available data, data from interactions with you and with related third parties.

1.4 Personal information that is stored

Panda will store your basic personal information if applicable such as:

  • Name
  • Email address
  • Job title
  • Information that states on your CV
  • Work history
  • Telephone number
  • Educations
  • References

1.5 Client data collection

Panda collects information if applicable regarding clients such as: 

  • Name
  • Work email
  • Company name
  • Job title 
  • Phone number

This information is gathered via LinkedIn, former contacts and via GetProspect on the basis of legitimate interest. This is in line to point F of article 14-1 from the Official Journal EU - GDPR (see below snapshot). We also always give our contacts the option (in accordance with the law) to opt-out in every communication that we send out. 

Panda sends out Target emails to client contacts to see if a new cooperation can exist and to give the client-contacts industry-relevant information.

1.6 Candidate data collection

Personal data will be gathered by the following digital platforms: LinkedIn, Job Boards, Manet.me, our website and obtained from psychometric testing portals. Personal data will also be gathered by job application via e-mail. We use Getprospect to capture the information from LinkedIn. 

1.7 Processing of personal information

We will process your information to our connected clients to provide you with our best recruitment services. We will process your personal information to our clients upon your consent in the form of an exclusivity agreement towards Panda. Only the essential personal information that is required to present you for a job opportunity at our Clients will be processed in line with our policy. Additionally, Panda may keep your data for a period of 5 years for the purpose of considering you for a different opportunity. After the period of 5 years, Panda can request an additional term to store your data.

1.8 Disclosures of your information

We will share your information within Panda where necessary in order to provide you with our recruitment services.

We may also release information relating to you to regulatory or law enforcement authorities if required to do so. We also reserve the right to disclose the information we have collected about you to our professional advisers and to other persons to the extent that Panda contracts out any aspect of the operation of its recruitment agency services. These third parties will be acting under similar undertakings of confidentiality as Panda.

1.9 Right to be informed

According to the GDPR Law enforcement, the client and candidate have the right to be informed that Panda will collect your data.

The person in request will receive a notification within 30 days that Panda has their information stored. The person in request can ask for total deletion as it states in title 7 Information Correction & Deletion.

This is applicable for Candidates as well as Clients.

2. When You Contact Us

While you can use our website without giving out your personal information, once you contact us via the Panda website, Panda collects information about you. The information you fill in (personal information such as your name, email address, organisation) will be processed and stored so that it is possible for us to contact and respond to your request, and/or allow you access to our services.

2.1 Recruitment

If you register for an account or apply for a job at or with Panda, we will collect, process and store the information you have sent us for recruitment-related purposes, such as contacting you. 

2.2 Insights

To subscribe to Insights emails, you will be required to provide your email address, which will be used for the purpose of keeping you informed by email, of the latest jobs in your nominated industry and/or industry news via Insights. Should you decide that you no longer wish to receive this information, unsubscribe links are provided in every Insights email that you receive.

3. Information Security

Panda seeks to ensure the security of personal data. When Panda collects information about you, we also make sure that your information is protected from unauthorised access, loss, manipulation, falsification, destruction or unauthorised disclosure. This is done through appropriate technical and organisational measures.

4. Equal Opportunities

Panda is an equal opportunities employer and a company committed to diversity. This means that all job applicants and members of staff will receive equal treatment and that we will not discriminate on grounds of gender, marital status, race, ethnic origin, colour, nationality, national origin, disability, sexual orientation, religion or age.

5. Modify Privacy Preferences

You can modify your settings regarding your privacy preferences by unsubscribing from marketing emails (which can be done through every marketing email), by closing your account entirely (through your dashboard) or by sending an email with your request directly to data@panda-int.com.

6. Access To Information

You have the right to request access to the information we have on you. You can do this by contacting us at data@panda-int.com.

We will make sure to provide you with a copy of the data we process about you. To comply with your request, we may ask you to verify your identity.

We will fulfil your request by sending your copy electronically. For any subsequent access request, we may charge you with an administrative fee if this request can be identified as invalid or excessive.

7. Information Correction & Deletion

If you believe that the information we have about you is incorrect, you are welcome to contact us, so we can update it and keep your data accurate. Any data that is no longer needed for the purposes specified in Information Collection and Use will be deleted.

If at any point you wish for Panda to delete information about you, you can simply contact us. Please be aware that if you request to delete your data, we cannot guarantee that you will no longer be contacted by Panda from the point of deletion forward as all data will be deleted including opt-out records.

8. When this Privacy Policy applies

This Privacy Policy is applicable to the services offered by Panda. Our website contains links to other websites. Please note that clicking on to links and banner advertisements may result in your transfer to another website, where data privacy practices may be different to that of Panda. Visitors should consult the other websites’ privacy policies as Panda is not responsible for and has no control over information that is submitted to or collected by these third parties. Once redirected to another website, this Privacy Policy is no longer applicable.

9. Purposes of storing your personal information 

Panda holds their right for processing personal information of clients and candidates according to one or a combination of the following criteria:

  • The data subject has given consent to the processing of his or her personal data for one or more specific purposes
  • Processing is necessary for the performance of a contract to which the data subject is party or in order to take steps at the request of the data subject prior to entering into a contract
  • Processing is necessary for the purposes of the legitimate interests pursued by the controller or by a third party.
  • The data subject has given consent to the processing of his or her personal data for one or more specific purposes; (Applies only to German and Swiss Candidates)

Your personal details, including your name, email address and CV, are held and used by us for the following purposes:

  • For matching your coded details with job vacancies, to assist us in matching professional opportunities with your professional background/competencies. 
  • For keeping you informed about Panda services, news and wider developments in your chosen field;
  • For tailoring the version of our website, you see when you log on to make it relevant to you; and/or
  • For compiling salary and other surveys of our candidates.
  • This Privacy Policy was last updated in October 2019.

10. Changes

We reserve the right to change this Privacy Policy, without notifying you unless there is a change in the policy that has effect on your fundamental rights. We constantly review our Privacy Policy and strive towards making it better.

All changes to our Privacy Policy will be available on this website.

This privacy policy may be changed by Panda at any time. All changes to our Privacy Policy will be available on this website, so that you will always know what personal information we gather, the purposes we might use it for and to whom we might disclose it. If, at any time, you have questions or concerns about Panda’s online privacy commitment, please feel free to e-mail us at data@panda-int.com or call your local office to speak to one of our representatives.

11. Complaints

  • f you wish to file a complaint regarding our recruitment services please contact:
  • If you wish to file a complaint regarding our use of your personal information please contact:
  • We want to inform you that you have the right to file a complaint with the Data Protection Authority.

12. You can contact us at any time to:

  • Request access to information that Panda has about you
  • Correct any information that Panda has about you
  • Delete information that Panda has about you If you have any additional questions about Panda’s collection and storage of data, please contact us at:

The Panda Group B.V.

Att. Data Protection Officer

Kleine Gartmanplantsoen 21-4

1017RP Amsterdam, The Netherlands

Or by e-mail: data@panda-int.com