Senior Clinical Contracts & Budgets Associate.

Location Netherlands
Discipline: Biotechnology, Pharmaceutical
Contact name: Sayf Idais

Contact email:
Job ref: 14029
Published: about 1 month ago

For a leading biotechnology company, we are looking for a Senior Clinical Contracts & Budgets Associate. You will provide clinical site contracting services to clinical study team to support study start ups and conduct activities. The company is in Breda, and they offer a one-year contract with extension. Read the description below for more information!



  • Manage end to end process for clinical site contracts and clinical trial related consulting agreements (including contracts, amendments and termination letters preparation, negotiation, escalation, translation, distribution, signature, archiving).
  • Support site-related questions regarding invoice preparation with respect to submission of invoices in Amgen Payment System (eGPS)
  • Support resolution of contract issues
  • Support contracting with local GSO vendors
  • Maintain contract tracking in appropriate systems
  • Identify opportunities and best practices with local and regional partners that will contribute to overall operational effectiveness
  • Ensure payments are made in accordance with contracts
  • Maintain payment data tracking in appropriate systems
  • Responsible for providing information for entry into systems


Key Activities

  • Negotiate site contracts from the contract templates using appropriate guidelines, and collect necessary signatures for contract execution
  • Negotiate site budgets from base budget and payment milestones using appropriate guidelines; complete final Schedule A for addition to contract
  • Escalate contract and budget issues to Legal or Clinical Pricing & Payments Group and GCPM as appropriate to ensure Fair Market Value compliance
  • Set up financial data, raise purchase orders and handle appropriate entries/requests into relevant financial and payment systems (eFinity, MyBuy, SAP). Support Clinical Pricing & Payments Group in setting up sites for eGPS or legacy systems.
  • Track contract progression using appropriate systems
  • Amend and terminate contracts as necessary throughout lifecycle of study
  • Store and archive contracts and budgets in appropriate systems
  • Maintain payment records and provide assistance with audit review records
  • Responsible for reviewing and approving, with Law guidance, applicable changes within ICF part 2.
  • Responsible and/or point-of-contact at vendor level for the contracting process for locally outsourced studies
  • Responsible for the Clinical Trials Insurance process
  • Participate in appropriate site/legal meetings as required to resolve contract issues
  • Participate in appropriate site/finance meetings as required to resolve payment issues
  • Maintain party information and contract activation in Contract Generation System
  • Approve or reject clinical invoices
  • Process and track Confidential Disclosure Agreements as appropriate
  • Manage contracting process with Clinical Trial Related Consulting Agreements
  • Manage all study-related Site payments not managed by Clinical Pricing & Payments Group



  • Master’s degree OR Bachelor’s degree
  • Relevant experience in Legal, Negotiation and/or Finance
  • Working in a global environment
  • Matrix environment
  • Knowledge of local contracting processes in applicable countries
  • Knowledge of local payment processes in applicable countries
  • Business English and (near) native Dutch


Project start date:

Short notice preferred


Project duration:

12 months with extension


If you are interested in the above description, please apply with your CV and a letter of motivation.

PS: Did you also know that we offer a generous referral scheme, because great people know other great people, right?

For further information, please contact Sayf Idais at +31 (0)20 20 44 502 or by email at