Medical Program Associate EMEA

Location Beerse
Discipline: Pharmaceutical
Contact name: Isla Littlewood

Contact email:
Job ref: 19152
Published: 19 days ago

EMEA MEDICAL PROGRAM ASSOCIATE (EMPA) - Evidence Generation budget management and systems

The EMPA will provide leadership, expertise and support within EMEA Medical Affairs (MA) on:

  • the management of Evidence Generation (EG) budgets
  • the use of EG portfolio management systems

Your responsibilities:

Management of EMEA Medical Affairs Evidence Generation budgets

  • To provide leadership, expertise and support to manage EMEA Medical Affairs EG budgets.
  • Interaction and collaboration with ESO Finance, Global Development Medical Affairs Operations Finance (GD MAO finance) to manage budget forecasting, tracking and reporting in accordance with finance reporting cycles. Escalate budget discrepancies as appropriate.
  • Support to the different EMEA Medical Program Leads (EMPLs) and brand teams in managing their respective budget, including technical support and expertise on the budget files and budget dashboard.
  • Coordinate the different Budget review cycles and provide guidance and supervision to EMPLs
  • Data entry in Budget file for actuals and forecast.
  • Training of new ESO members.
  • Interaction with IT for any upgrade, evolution or technical issues with EG budget management system (Budget files and dashboard).

Evidence Generation portfolios management system

  • To provide leadership, expertise and support on the use of EMEA Medical Affairs EG portfolio management system (OnTrac).
  • Support and guidance to the different EMPL/brand in using OnTrac manager and dashboard: to ensure up-to-date information is available and how to best use all system functionalities including reports extract etc.
  • Training to new EMPLs and ESO members.
  • Ensure program management experiences and best practices sharing within the EMPL team and collect feedback for any potential system improvement and upgrade needed.
  • Interaction with IT and other regions for any upgrade, evolution or technical issue with OnTrac.


Your profile:

  • A self-starter with demonstrable project management skills
  • General knowledge of Evidence Generation activities and program management
  • Demonstrable experience and capabilities in managing EG budget
  • IT and system management skills
  • Ability to work effectively in a matrix environment, with multi-cultural, virtual teams.
  • Fluency in English language required
  • Fluency in additional European languages an advantage
  • Minimum 3 year-experience of industry experience in clinical trial operations, Finance or quality management.
  • Flexible with travel as this position may involve some travel in the EMEA region.



  • Full time: 37.5 hours/week
  • Contract: 6 months (extension likely)
  • Location: Beerse, however this position is mostly remote.
  • Start date: ASAP

If interested, please send your CV in Word format to Isla Littlewood at, or call +31 20 20 44502 for more info.