Logistics Coordinator Customs

Location Diegem
Discipline: Pharmaceutical
Job type: Temporary/Freelance
Contact name: Oliver Holding Fay

Contact email: o.fay@panda-int.com
Job ref: 16056
Published: 13 days ago

For a leading pharmaceutical company, I am looking for an enthusiastic Logistics Customs Coordinator to become the internal expert on customs & VAT legislation for several sites.


  • Coordination and customs technical administrative processing of incoming shipments.
  • Organizing and following up on inspections, verifications and audits by FOD Economy with regards to AEOs, “gedeponeerd dossier” and daily customs declarations.
  • Classifying and checking documents according to company guidelines.
  • Checking, processing and cross-charging incoming invoices.
  • Handle necessary administration for incoming narcotics shipments in collaboration with FAGG.
  • Contributes to the continuous improvement of group results by introducing new ideas and actively participating in improvement processes. Takes initiative to start up and develop new improvement projects.
  • Request the necessary CITES and import licenses from the Federal Agency for the Safety of the Food Chain (FASFC) for incoming shipments with animal content and biological agents.
  • Back up for customs team at Geel Manufacturing plant.
  • Management and follow-up of all customs related processes:
    • Avoid paying import duties, VAT and customs fines by correctly customs clearing with the most favorable customs regimes for incoming goods.
    • Customs authorizations, warehouses and stock management of temporarily imported goods and periodically reporting on this to FPS Economy.
    • Maintain AEO certification by conducting periodic internal audits and correcting possible deviations.
    • Correct implementation of customs legislation in the in-house customs system Porthus for sites Beerse, La Louviere and manufacturing site Geel.
  • Internal contacts: has daily contact with internal and external colleagues within global organization for the follow-up and supervision of the work and for providing information, advice and consultation / negotiation.
  • External contacts: has daily contact with customers, suppliers, carriers / forwarders, FOD Economy (Customs), FAMHP, FASFC and VOKA for the follow-up and supervision of the work and for providing information, advice and consultation / negotiation. Must have very good contacts with these officials.
  • Manage activities that fall under our responsibility of customs representation.
  • Providing advice for the entire Beerse site regarding customs and import related questions.



  • Bachelor or equivalent through experience.
  • Continuous training and education follow to stay up to date with laws
  • Practical experience of at least 5 years
  • Thorough knowledge of import/export regulations
  • Very thorough knowledge of customs regulations
  • Very thorough knowledge of VAT legislation
  • Knowledge of air, sea, and track freight logistics processes
  • Knowledge of dangerous goods IATA, IMCO and ADR
  • Thorough knowledge of Global Trade Compliance Standards
  • Knowledge of GMP and GDP and procedures
  • Thorough knowledge of organization and goods flows between different locations.
  • General product knowledge.
  • Very good oral and written knowledge of English
  • Oral basic knowledge of German and French
  • Key user customs software (Porthus)
  • Familiar with SAP systems EU2 - Lynx
  • Familiar with Ariba payment system
  • Familiar with customs systems DBTAR - TARBEL - PLDA and NCTS
  • Familiar with current (office) software packages.


HOURS: 40 hours a week

DURATION: 36 months with high chance of extension / starting ASAP

LOCATION: Diegem, Belgium


If you are interested in the above description, apply with your CV

PS: Did you also know that we offer an attractive referral scheme?

For more information, please contact Oliver Holding Fay on +31 (0)20 20 44 502 or o.fay@panda-int.com