Event Process Specialist (EPS)

Discipline: Biotechnology
Job type: Temporary/Freelance
Contact name: Ernest Banor

Contact email: e.banor@panda-int.com
Job ref: 13594
Published: about 1 month ago

The Event Process Specialist will start with supporting several events and eventually be responsible for the coordination of several events in one specific therapeutic area. He/she acts as a business partner and covers the end-to-end coordination of all events with involvement of external stakeholders (i.e. healthcare practitioners and/or organizations). This includes all types of events such as promotional events, medical education events, advisory boards, consultancies, sponsorships, educational grants and patient organization requests.


  • The EPS colleague is responsible for the creation, execution and finalization of events in close collaboration with the business partners:
  • Participate to event intake meetings to clearly understand the business needs
  • Pre-event tasks: administrative follow-up of event
  • Contact with 3rd parties for logistics arrangements (location, meals, travel, lodging, digitization possibilities, …)
  • Event related contract management
  • Follow up and coordination of event communication journey
  • Follow up on event subscriptions and participants
  • Coordination of practicalities (badges, travel (re-)bookings, legal requirements, …)

Post-event tasks

  • Administrative finalization tasks
  • Event surveys
  • Disclosure reporting
  • The Event Process Specialist acts as a subject matter expert and advises internal stakeholders about these regulations and applies them during the execution of the event journey, leading to the highest standards of compliance, quality and transparency.


  • Bachelor Degree or higher
  • First experience in event coordination or relevant internship during studies
  • Excellent interpersonal, organizational skills and time-management skills.
  • Able to communicate with several internal and external stakeholders (inform, advise, coordinate, challenge and evaluate).
  • Demonstrates pro-activity, ownership, multi-disciplinary collaboration, flexibility and agility.
  • Takes accountability for own actions.
  • Able to identify and resolve issues that arise during execution of task.
  • Deals well with ambiguity and can manage conflicts in an open and constructive manner.
  • Acts as a team player and has the make-it-happen mind-set with excellent project management and planning skills.
  • Knowledge of the Dutch and English language, written as well as spoken. Knowledge of French is an advantage.
  • Knowledge of laws, regulations and industry standards in the Belgian pharmaceutical market is preferred.




Project start date:

Short notice preferred


Project duration:

1 year + extension possible.



If you are interested in the above description, please apply with your CV and a letter of motivation.


PS: Did you also know that we offer a generous referral scheme, because great people know other great people, right?


For further information, please contact Ernest Banor at  +31 (0)20 20 44 502 or by email at e.banor@panda-int.com