Event Process Specialist (EPS)

Discipline: Biotechnology
Job type: Temporary/Freelance
Contact name: Ernest Banor

Contact email: e.banor@panda-int.com
Job ref: 13594
Published: about 1 month ago

The Event Process Specialist will start with supporting several events and eventually be responsible for the coordination of several events in one specific therapeutic area. He/she acts as a business partner and covers the end-to-end coordination of all events with involvement of external stakeholders (i.e. healthcare practitioners and/or organizations). This includes all types of events such as promotional events, medical education events, advisory boards, consultancies, sponsorships, educational grants and patient organization requests.

Responsibilities

  • The EPS colleague is responsible for the creation, execution and finalization of events in close collaboration with the business partners:
  • Participate to event intake meetings to clearly understand the business needs
  • Pre-event tasks: administrative follow-up of event
  • Contact with 3rd parties for logistics arrangements (location, meals, travel, lodging, digitization possibilities, …)
  • Event related contract management
  • Follow up and coordination of event communication journey
  • Follow up on event subscriptions and participants
  • Coordination of practicalities (badges, travel (re-)bookings, legal requirements, …)


Post-event tasks

  • Administrative finalization tasks
  • Event surveys
  • Disclosure reporting
  • The Event Process Specialist acts as a subject matter expert and advises internal stakeholders about these regulations and applies them during the execution of the event journey, leading to the highest standards of compliance, quality and transparency.


Requirements

  • Bachelor Degree or higher
  • First experience in event coordination or relevant internship during studies
  • Excellent interpersonal, organizational skills and time-management skills.
  • Able to communicate with several internal and external stakeholders (inform, advise, coordinate, challenge and evaluate).
  • Demonstrates pro-activity, ownership, multi-disciplinary collaboration, flexibility and agility.
  • Takes accountability for own actions.
  • Able to identify and resolve issues that arise during execution of task.
  • Deals well with ambiguity and can manage conflicts in an open and constructive manner.
  • Acts as a team player and has the make-it-happen mind-set with excellent project management and planning skills.
  • Knowledge of the Dutch and English language, written as well as spoken. Knowledge of French is an advantage.
  • Knowledge of laws, regulations and industry standards in the Belgian pharmaceutical market is preferred.

 

LOCATION: Breda

 

Project start date:

Short notice preferred

 

Project duration:

1 year + extension possible.

 

Interested?

If you are interested in the above description, please apply with your CV and a letter of motivation.

 

PS: Did you also know that we offer a generous referral scheme, because great people know other great people, right?

 

For further information, please contact Ernest Banor at  +31 (0)20 20 44 502 or by email at e.banor@panda-int.com